Reedspace Ltd — reedspace.com — Last updated: March 2026

1. Who we are

This privacy policy explains how Reedspace Ltd collects, uses, and protects your personal data when you visit reedspace.com or contact us about our properties.

Reedspace Ltd is the data controller for the purposes of UK GDPR and the Data Protection Act 2018. Our contact details are:

• Reedspace Ltd, Kings Terrace, London, NW1 0JR (registered office)
• Email: bill@reedspace.com
• Telephone: 020 7387 4521

2. What personal data we collect

We collect personal data only when you actively provide it to us. This may include your name, company name, email address, telephone number, and the content of any message or enquiry you send us.

We do not collect sensitive personal data, nor data relating to children. We do not use tracking or analytics cookies beyond standard WordPress session cookies required for the website to function.

3. How we collect your data

We collect personal data through direct email correspondence, telephone calls, and in-person meetings and property viewings.

4. Why we use your data and our lawful basis

We use your personal data to respond to enquiries about available office space, to arrange and conduct property viewings, and to communicate with you during any letting negotiations.

Our lawful basis is legitimate interests (UK GDPR Article 6(1)(f)). Where we enter into a lease or other contractual arrangement, our lawful basis becomes performance of a contract (Article 6(1)(b)). We do not use your data for automated decision-making or profiling.

5. Who we share your data with

We do not sell, rent, or trade your personal data to any third party. We may share your data with professional advisors (such as solicitors or surveyors) directly involved in a letting transaction where you have requested we proceed, or where we are legally required to do so.

6. How long we keep your data

We retain email correspondence and enquiry records indefinitely as part of our business records. This is necessary for business continuity, the management of ongoing and historic tenancy relationships, and to comply with any legal obligations that may arise.

If you wish to request deletion of your personal data from our records, please contact us at bill@reedspace.com. We will consider all such requests and respond within one calendar month, though we may retain data where we have a legitimate legal or business reason to do so.

7. Your rights

Under UK GDPR you have the right to access, rectify, erase, restrict, or object to the processing of your personal data, and the right to data portability. To exercise any of these rights please contact us at bill@reedspace.com. We will respond within one calendar month.

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at ico.org.uk or on 0303 123 1113.

8. Data security

We take reasonable steps to protect your personal data, including use of password-protected email accounts, limiting access to personal data to those who need it, and using HTTPS on reedspace.com.

9. International transfers

We do not transfer your personal data outside the United Kingdom.

10. Third party links

reedspace.com contains links to third party websites. This privacy policy applies only to reedspace.com. We recommend you read the privacy policies of any third party sites before providing them with personal data.

11. Changes to this policy

We may update this privacy policy from time to time. The date at the top of this page will always reflect the most recent version. If you have any questions please contact us at bill@reedspace.com.